Princes is recruiting for Administrator & Office Coordinator role. To review the job advert and to apply click the following link

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Job Details: Administrator & Office Coordinator

Full details of the job.

    
Administrator & Office Coordinator
Agency Temp
Netherlands
Rotterdam
Human Resources
Hybrid
The Princes Group has over 7,000 employees with offices and production sites in the UK, Netherlands, Italy, Poland, France and Mauritius. Princes manufactures 350 different food and drink products responsibly sourced and enjoyed by consumers every day. None of this would be possible without striving to be an employer of choice, where our colleagues are proud to represent our business.
Facilities
  • Coordinate work space logistics for office churn of Rotterdam staff, ensuring seamless moves of staff minimising disruption.
  • Proactive role in monitoring floorplan changes, desk allocation, thin client, screen or laptop availability, placement and configuration where necessary in collaboration with IT UK and facilities provider. Proactively update floorplan and telephone lists accordingly.
  • Perform facilities inductions for new starters ensuring they are familiar with the services and resources available to support their performance.
  • Build relationships with internal and external suppliers as well as staff of all levels and understand and manage their expectations.
  • Liaise with facilities suppliers on quantities, cost and delivery. Seek cost saving and sustainability opportunities for the business. Purchase all office supplies, stationary and kitchen supplies.
  • Coordination of printers, monitor usage and printer supplies. Supporting role between internal IT facilities provider and external printer supplier on printer and badge problems.
  • First point of contact for daily staff queries/malfunctions regarding office and kitchen facilities i.e. printers, badges, coffee machine, Quooker, cleaning services etc. and ensure maintenance and repairs are performed within the service levels agreed.
  • Opening and distributing incoming post. Monitoring outgoing post and courier shipments with focus on correct service, answering postal queries from facilities providers and suppliers.
  • Manage info box and spam unsubscribing, meeting room availability & clashes and assistance in rescheduling.
  • Weekly/Monthly reporting of costs and stock levels to the Executive Assistant.
Telephony
  • Provide professional call handling and telephony services. Process incoming calls & internal call overflow for Rotterdam staff. Responsible for the allocation of new extensions, maintaining & communicating phone lists, coordinating number- handset- phone loop changes. Liaising with external service provider on programming, problems and changes to the system.
  • Source and purchase stock of mobile phones and SIM’s, support with initial handset configuration of new phones in collaboration with IT UK department, deal with mobile enquiries & coordinate repairs for all mobile users.
Projects
  • Support the Executive Assistant on projects relating to facilities issues, refurbishment, improvement of work processes, efficiency and cost saving.
  • Support the HR department with work overflow and projects.
Purchase orders & invoice processing
  • Create all purchase orders raised by the Rotterdam, Warsaw and Paris teams through SAP for payment by finance. Support the finance department with improvements to the PO procedure and actively share knowledge of the process with team members.
  • Track cost of office related purchases and submit related invoices for approval by the Executive Assistant.
Meetings
  • Independently plan and organise team meetings and events including internal communication, sourcing suppliers and catering services.
Knowledge
  • Minimum of Higher Secondary Vocational Education (MBO+) in Office or Facilities Management.
  • Minimum of 2 years previous experience in a multidisciplinary office or facilities management role.
  • Proven working knowledge of SAP and PO processing is preferable.
  • Excellent knowledge of Outlook, Word and Excel.
Skills
  • Fluent in English/Dutch (verbal and writing), another language is a plus
  • Ability to prioritise tasks and work within specified deadlines
  • Ability to work within a team as well as on own initiative
  • Ability to work under pressure with minimum supervision at times
  • Numerate and able to deal with financial data
  • Good planning & organising skills
  • Good communication and interpersonal skills
  • Ability to build relationships and work within a multinational team
  • Professional, friendly and service minded telephone manner
  • Project Management skills
    

At Princes we are committed to making all stages of our recruitment process accessible to all candidates (including application). Please let us know as soon as possible of any additional support or reasonable adjustments you require through the recruitment process by emailing Recruitment@princes.co.uk