Princes Liverpool are looking for a Business Support Co-ordinator to join our head office in Liverpool.
Job Purpose
To provide the Chief Officers (COs) and Senior Leadership Team (SLT) with a high-quality, confidential and professional administrative support service, ensuring the smooth and efficient operation of the Executive Office. The role also provides wider support to the Senior Executive Assistant & Business Support Manager and contributes to the delivery of key organisational priorities.
Dimensions
Internal contacts: Chief Officers, Senior Leadership Team
External contacts: Key Customers, Preferred Suppliers and Strategic Partners
Benefits:
• 25 Days Annual Leave plus Birthday off
• 14.5% Pension – 5% employee opt in / 9.5% employer
• Hybrid & Flexible Working - 4 Days in Office / 1 Day WFH
• Flexible Holiday Option - Buy 5 Additional Days
• Enhanced Family Friendly & Carers Policies
• Critical Illness Cover
• Learning & Development Opportunities
Principal Responsibilities
• Executive Administration – Manage telephone enquiries and emails professionally and handle messages with accuracy and discretion.
• Document Production – Prepare, type and format letters, reports, briefing papers, spreadsheets and presentations to a high standard.
• Meeting & Diary Coordination – Arrange internal and external meetings, including venue booking, hospitality, technology setup and preparation/distribution of agendas and supporting documents. Update Schedules as required.
• Project & Board Support – Collate and prepare information packs, maintain action logs, and provide confidential administrative support to projects including acquisitions and partnerships.
• Event Coordination – Organise formal and informal events, managing logistics such as venue, catering, travel and accommodation.
• Travel Management – Arrange domestic and international travel itineraries for COs as required.
• Financial Administration – Collate and manage COs’ corporate expenses, process purchase orders and invoices, and ensure timely and accurate submissions.
• Procurement Support – Purchase stationery and equipment for COs, ensuring cost-effective and timely procurement.
• Information & Records Management – Develop and maintain effective filing systems for both hard-copy and electronic documents.
• Front-of-House Excellence – Provide a professional, welcoming service to visitors to our Head Office, reflecting the organisation’s corporate image.
• Stakeholder & Supplier Engagement – Build and maintain strong relationships with internal colleagues, customers and suppliers, promoting professionalism at all times.
• Culture & Brand Representation – Support COs in upholding the organisation’s culture, values and reputation through all interactions.
• Continuous Improvement – Proactively identify and recommend process improvements and cost-saving opportunities.
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